Training employees has many benefits, including increased job satisfaction, morale, efficiency, and innovation. However, many companies treat training sessions as one-off activities and then expect their employees to be superhuman working machines. It doesn’t work like that.
Tracking training allows companies to develop an effective and sustainable program that will lead to better employee performance and improved retention rates. It will enable us to determine the training each employee needs and what we can expect to get in return. The right training tracking software allows us to quickly analyze training statistics, track ROI numbers, and keep tabs on obligatory certification tracking.
We’re here to debunk 14 common misconceptions about tracking your employee’s training. Some people claim this activity is hard, tedious, or a waste of money. But it’s not.
By the end of this article, you’ll be convinced that tracking training is a practical activity with many benefits for companies that use it.
Misconception 1: Tracking Training Is Not Worth The Time
As we mentioned earlier, training sessions have so many benefits for both employees and companies. But not tracking training can lead to losses caused by redundant, unnecessary, or outdated learning sessions.
Tracking employees’ training sessions creates an environment of employee engagement, accountability, challenges, and awareness. Providing teams with the right tools to succeed empowers them to feel capable and work more efficiently and productively.
With all these benefits, this value-adding activity is far from not being worth the time. It enables employees to become better workers and is, therefore, worth the effort.
Misconception 2: Tracking Training Cannot Be Done Well
This misconception might have been factual in a different time, but we’re talking about the 21st century! We can automate almost anything, such as driverless cars, medical operations, and even tracking training.
Several powerful software options that allow us to track our employees’ training are now available on the market. One such software is VAIRKKO’s Certification Cloud, which provides companies services at a level never imagined before.
Misconception number two is nothing but a myth. It is very possible to track training well by just about anyone, even those with little time and with little resources.
Misconception 3: There Are No Good Ways To Track Training
Anyone who’s told you of this misconception was probably an HR Manager in the 90s. We don’t use paper or Excel documents to track training anymore. It’s 2021, and we’ve found more cost-efficient ways.
We would again recommend trying out VAIRKKO to track training. We specifically built it to make such activities easier for managers and owners.
You’ve got nothing to lose but everything to gain with our free trial and demo. Call us now and see just how productive your workforce can be.
People who claim there are no good ways to track training haven’t experienced functional tracking software. Go ahead and tell them about VAIRKKO.
Misconception 4: There Isn’t Enough Time To Track Training
We have to reiterate the importance of training and tracking the learnings, but it’s not as time-consuming as you might think.
Again, people who have the misconception that there isn’t enough time to track training probably imagine this activity performed with a pen and a notebook or a multi-sheet Excel file.
Using the right tracking software can reduce involvement time by as much as 95%.
The fourth misconception is pure myth. Tracking training doesn’t have to be time-consuming for the whole HR department or supervisors across the company.
Misconception 5: I Only Need To Track Training Before An Audit
Sure, keeping track of employees’ training will make it easy to present data for an audit. Being prepared is the key to passing such inspections. But tracking staff’s training has many other benefits.
Tracking training throughout the year promotes accountability, engages employees, helps with career growth, and reduces stress. We should not observe this practice just for audit purposes. Decision-makers should apply it to help advance the company forward.
So should you only consider tracking the training of your workforce for audit purposes? The answer is a resounding no.
Misconception 6: Tracking Training Is Only For Companies With Thousands Of Employees
Misconception number six is one of the more common misconceptions about keeping track of employees’ training—that it’s only for big corporations with thousands of employees.
The truth is, it’s for companies who value the role each employee plays in the growth of a business, no matter what size it is. Companies with ten employees might not need training tracking software, but they should still be keeping tabs on the learning sessions they provide.
Training is as beneficial to an employee as it is to a company, so we should commit to regular learning sessions.
Is it only for companies with thousands of employees? No. Any company that wants to achieve the next level of growth should use this business activity.
Misconception 7: My Team Knows What Training They Have And When It Expires
Let’s face it: we can’t expect each workforce member to remember the training we’ve provided them. It would be best to keep tabs, especially on training and certifications that have expiration dates. We can avoid unnecessary expenses by keeping track of expiring certifications.
Automating such activities will make it easier for team members to keep track of their training and remind them of the ones they have to take before specific dates.
Misconception number seven is all myth. We can’t expect employees to enumerate all the training sessions they’ve had with an auditor during an audit.
Misconception 8: Training Tracking Is The Same As Performing The Training
No, training tracking is not the same as performing the training.
Performing training teaches employees enriching skills that should help them achieve their work goals. The challenge with providing training is creating a plan that’s optimal for both employee and company growth. Training tracking can help us in this aspect.
With training tracking, we keep tabs on the skills we add to our employees. This activity has many benefits, including easier onboarding, improved compliance, updated data on promotions, and increased employee motivation and engagement. If we track training, our HR heads can easily match which employees would perform specific tasks best.
Don’t confuse training tracking and performing the training. Both activities aim to enrich the skill set of our workforce, but they are two completely different things.
Misconception 9: Training Tracking Is A Waste Of Money
We should view training tracking as an investment and not a waste of company resources. Companies that invest in employee development and do it well grow to be industry leaders that earn millions or billions of dollars a year. Facebook, Target, and Gap are three companies that take company development seriously and enjoy improved productivity and revenues as a result.
Continuous training, and tracking of that training, are critical components of employee-centric companies.
Training tracking is not a waste of money. Facebook, Target, and Gap should be enough proof. It is essential to employee development and the growth of companies.
Misconception 10: Training Tracking Is Expensive
It’s true: training tracking has costs. But so do other activities like hiring employees, providing them with benefits, and buying equipment and supplies. These activities are necessary to supply employees with the tools to perform their specific tasks.
As mentioned earlier, training tracking is an investment that can increase employee productivity and grow companies. The benefits far outweigh the costs. In some cases, it can even save money in the long run.
Additionally, training tracking software enables us to trace spending per employee. We can set rules on how to budget learning per employee versus our total training budget.
Misconception 10 is false. Training tracking is not expensive. It’s an investment that can turn businesses into industry leaders.
Misconception 11: The Employee, Not The Leadership, Should Do Training Tracking
Why should you be in charge of tracking your employee’s training, including certification tracking?
Imagine this scenario: You spent thousands of dollars and precious company time to give your employees the best possible learning courses you can provide. Months later, you learn that several employees have expired certifications because they haven’t completed the required training hours. They also weren’t able to comply with several compliance technicalities.
If we leave our employees to track their training, it’s subject to human error and might cause losses instead of gains.
Don’t fall for this misconception. It’s a costly mistake to make. You should track your employees’ training instead of leaving the activity to them.
Misconception 12: Training Tracking Is A Conspiracy :)
We don’t know where this misconception came from, but we come across it more often than you would think.
Some people think training tracking is similar to the Kennedy assassination or Area 51 in the sense that they are mysterious. Some people believe that there are many things not being shared with the public.
The truth is, and you’ve probably already guessed it, there are no secrets behind training tracking. It’s a beneficial investment that can boost a company’s growth through increased productivity and motivation.
This misconception is nowhere near being true. There are no mystical or mysterious secrets behind training tracking :)
Misconception 13: Training Tracking Is Too Hard
Many business owners don’t bother with training tracking, thinking that it’s a strenuous activity.
With new technologies applied to training tracking software, this beneficial work activity is now a cinch. The right software can help you automate repetitive tasks, quickly analyze extensive data, and manage training records.
There are too many benefits to training tracking for you to pass up on this pursuit.
Is training tracking hard? It can be if you’re not sure about what to do. But with the right software and instructions, you can effectively manage it for your employees.
Misconception 14: Training Tracking Is Boring
We consider a task boring if we do it repetitively and we don’t see its results right away.
Training tracking eliminates countless hours of checking, editing, and updating Excel workbooks. It automates highly repetitive tasks. It allows us to quickly track how many hours and dollars we spend on each employee’s training, which we can equate with their contributions to the company.
So is training tracking tedious? No, it’s not! It’s effortless, and you can gain access to its many benefits with the right software.
Start Tracking Now
There’s no truth behind these 14 misconceptions! Don’t let them stop you from enjoying the many benefits of tracking activities.
Training and tracking such activities are the heart and soul of employee-centric companies. Some of its many benefits include a culture of accountability, improved safety and compliance, and employee motivation and retention.
Consider utilizing a training tracking software like VAIRKKO and begin appreciating this beneficial activity today! Such software makes tracking training and certification tracking a breeze.